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Part-Time Office Manager – 20 Hours

The Arc of Massachusetts, a Waltham-based organization that advocates on behalf of individuals with intellectual and developmental disabilities (IDD) and autism, is currently seeking a Part-Time Office Manager.

This position involves administrative tasks, such as scheduling group meetings, managing an office calendar, handling building maintenance requests, answering phone inquiries, assisting with event logistics, data entry, and more. This position will work with the Advocacy and Education departments to create fact sheets and will assist Development and Digital Media with mailings. This position will be for 4 hours per day for a total of 20 hours per work week.

Required skills:

Excellent interpersonal and communication skills as writing, editing, and phone calls are part of the role. Must have excellent working knowledge of Microsoft Office, particularly Word (including mail merge), Excel, and PowerPoint. Proficiency in designing fact sheets and creating reports analyzing data trends. Quick learner. Knowledge of office equipment.

Duties include:

  • Organizing and overseeing all building maintenance, including handling requests internally and scheduling appointments with contractors.
  • Soliciting and comparing bids for services.
  • Coordinating office-wide calendar and booking of meeting spaces.
  • Preparing donor acknowledgment letters using mail merge.
  • Handling details of meetings including catering, reservations, and scheduling.
  • Providing administrative support for Advocacy, Education, Development, and Digital Media departments.
  • Assisting with logistics for events of all sizes, including conferences, regional forums, galas, and more.
  • Drafting fact sheets for Advocacy/Education.
  • Assisting in other administrative duties as assigned in the office, including photocopying, phone calls, emails, mailings, and more.
  • Errands in the local area including picking up items for the office.

Salary and hours: 4 hours daily on weekdays; occasional evening events.  $22/hr.

To apply: Send your resume and cover letter to Applications will be considered on a rolling basis until the position is filled. No phone calls please.